Faculty-Led Programs

Faculty Led Program Development

*The information below is valid through the summer of 2020. Information for operating short-term, faculty-led programs beginning in the fall of 2020 is forthcoming.*


The Education Abroad office, as part of the Center for International Education and Global Strategy, is happy to assist faculty in all schools and academic departments in establishing credit-bearing undergraduate international opportunities for their students. For more information, please contact the Education Abroad office and consult the Program Development Toolkit on proposing and preparing a faculty led study abroad program.

View Faculty Led Programs

Proposing a Program


Faculty are expected to plan for an overseas course offering at least 18 months in advance of when the program will occur. Below is the ideal timeline to use during your planning and preparations. Deviating greatly from this timeline will hinder student recruitment efforts, perhaps resulting in cancellation of the program.

Sample Program Planning Timeline

This sample timeline is for a proposed summer faculty-led program (please adjust accordingly for winter session or spring break programs). This timeline assumes an application deadline date of March 1st and departure date of May 15th.  Winter programs have an application deadline of October 15th and Spring Break programs have an application deadlines between November 1st – January 15th.

March–May (A year before)

  • Develop an initial itinerary
  • Meet with Education Abroad staff to develop a preliminary budget
  • Complete proposal and syllabus


  • Submit proposal and syllabus to Education Abroad for review and approval
  • Finalize program budget
  • With Education Abroad, develop draft flyers, brochures, and posters for program (cannot be distributed until approved!, and develop draft website for program (program will be placed on the Education Abroad website)

Late August-early September

  • Make any necessary changes to the proposal, if applicable. Resubmit to Education Abroad for final approval, if applicable
  • Finalize program marketing materials and website information. Decide on application items and procedures with Education Abroad
  • Begin marketing if proposal is approved and budget is finalized (flyers, website, email list, class visits, info sessions, etc.)
  • Attend Education Abroad Fair


  • Recruit students, conduct info sessions and class visits
  • Work with Education Abroad staff to encourage students to complete applications

To view the full timeline of the cycle of a faculty-led program please refer to the Faculty Leader Handbook and Program Development Toolkit.

Proposal Toolkit

The Program Development Toolkit is intended for faculty or departments interested in creating and leading new short-term programs. It serves as both a planning resource and program proposal packet. Within these pages you will find information outlining the program proposal process, the responsibilities of faculty leaders, how to create a successful short-term study abroad program, important deadlines and timelines, as well as other important information.

Download the Program Proposal Toolkit

Conducting a Program

Congratulations! Your program has been approved, your students have been recruited, and you are now preparing to begin your short-term program abroad. In short, you are now a Faculty Leader of a short-term UAlbany program abroad. Now, what does this mean?

At its most basic level, being a Faculty Leader means that you administer a program overseas and act as the UAlbany representative to the student participants, host school faculty and staff, and vendors locally.

In reality, however, you will find that your role is actually more wide than deep. The Faculty Leader Handbook provides you with an overview of the essential tasks and responsibilities involved in leading and managing a program abroad. We hope that this handbook will serve you in the following ways:

  • Prevent you from having to reinvent the wheel
  • Act as a desk reference
  • Provide a more global view of the Education Abroad office in order to give you context for what you will experience while working with us

Download the Faculty Leader Handbook